Speaker and Event Recording:

It is the law school's policy to record and preserve presentations at major local events sponsored by the school and affiliated groups. As early as possible in the course of planning conferences, lectures, or other events, all sponsoring groups should consult with media services to determine what kinds of resources might be needed. Recordings of major events are archived on our webcast page.

Under some circumstances, event planners will need to budget for the costs of media services (camera operators, equipment rentals, production, etc.). Event sponsors are also responsible for obtaining Speaker Release Forms (.pdf) from all speakers prior to the event. A Speaker Release Form is required from each participant for events that Educational Technologies records. Duke faculty can also sign an annual release form (.pdf) (see current list of signees).

*Note that we only support events that are held in the law school building.

Events Sponsored by Outside Groups:

The Educational Technologies Department provides limited direct video support for outside groups that contract for the use of law school facilities. Law school contacts for such events should consult with us during the process of negotiation with outside groups in order to be sure that Educational Technologies can supply or arrange for support needed. Outside groups will be charged for the costs of law school media support, either directly by Educational Technologies or through the general agreement to use the law school facilities.

Classroom and Lecture Recording:

Instructors shall determine whether their classes may be recorded. Students must request permission of the instructor to record a class, whether the request is for audio or video recording.

When a student requests permission to record a class, the instructor has the following options:

1. Deny the request.
2. Give permission to the student to record the class using his or her own audio recorder or an audio recorder checked out from the library circulation desk. In such cases, students must provide their own tapes or other media.
3. Audiotape the class him/herself.
4. Request that the Educational Technologies Department audio record the class. Educational Technologies will put the resulting recording on the Course Site for that class.

In each of these cases, the resulting recording will be put on the Course Site for that class.

Instructors who wish to schedule either an audio or video recording should make a written request to Educational Technologies at "Media Requests" (media@law.duke.edu). Students may not make such requests on an instructor's behalf. General questions about this policy can be directed to the Director of Educational Technologies at 613-7243.

Video Cameras:

The Educational Technologies Department has 2 VHS video cameras and two digital cameras available for the use of the law school community for class related projects as well as law school sponsored events. Arrangements for borrowing the videotaping equipment can be made by request to Media Requests. Equipment is generally lent with the intent that it stays within the law school building. Videotapes can be viewed using the projectors installed in the classrooms.

Video Production:

The Scheinman Media Lab is available to all students for video-based projects to be turned in as coursework. Video projects are time-consuming, but help develop media awareness and can produce unusual insights for both students and faculty. We invite faculty who are considering allowing video projects to contact the Video Services Specialist for details about what kinds of projects work well and what to tell students about the Media Lab.

The Video Services Specialist's role in video projects is simply to facilitate the technical production of a video project. Usually this means digitizing materials, recording voiceovers and creating the final production on a non-linear editor, with the students advising at every step. All content and production decisions are made by the students themselves.

Work on student projects need to be scheduled within the Video Services Specialist's available work hours. Please contact as early as possible in the process in order to schedule the time you will need. Please note that you should have the following completed and ready to go before video production can begin:

• script including voice over, placement of video or audio tracks, etc.
• segments of video to be digitized carefully tracked, timed and, where possible, cued up

With few exceptions, the video production process requires the assistance of the media production coordinator. If you are experienced with Final Cut Pro and wish to carry out the production without the coordinator's assistance, please make a request of the coordinator. Whether or not you are given access to do so is at the coordinator's discretion, according to his assessment of the situation. We would rather refuse this request than risk the failure of a project.

The Scheinman Media Lab is also available to all faculty and staff for video-based projects that may not be directly related to class. If you have a project you would like to develop, feel free to contact media requests for consultation. Video can be a valuable teaching tool, a powerful method of training and a dynamic way to convey an idea.